Overview

What is an IT Professional Organizer? A traditional Professional Home Organizer declutters and organizes closets, garages, and kitchens, maximizes space, sets up systems and processes, and provides resources and products (organizing tools) to help find the solutions for your home, business, and life. They are problem solvers for your physical space.

An IT Professional Organizer does much of the same, but with your digital spaces.

IT Organizers focus on organizing spaces and content on computers, laptops, tablets, phones, scanners, the cloud, and other devices. Clients often have content on many types of storage such as thumb drives, external hard drives, old devices, phones, and multiple clouds. The first step in digital organizing is to sort through this content (documents, photos, videos, music, etc.) to determine what you have and what organizing system will work best for you. The IT Organizer will recommend file structures and storage solutions, work with you to set them up, then make sure you understand how to maintain it. This will allow you to retrieve your content when and where you need it and to have a designated place to put new content.

Our team can declutter files, folders, and libraries by eliminating unwanted or outdated documents, duplicate photos or music, or low quality photos or videos. We do this based on a consultation with our client to set up rules for what is to be saved and what can be deleted. Once the decluttering is complete, the IT Organizer will make recommendations for efficient access and storage of remaining content. The organizing system will be selected based on how you want to access your data, your budget, device compatibility, and added features you might want when comparing options. Do not be concerned if you do not fully understand the decisions that go into organizing digital content. It is our job as experts to set up the system and explain the process in a way you understand. We promise to make it as simple and efficient as possible.

For example, if you have many years of inherited and current digital family photos and videos, you might want a system that allows you to share the content versus one that stores the material on a single device with limited access. A small or in-home business may need a solution that includes a way to keep track of employees, marketing, payroll, and the abundance of ideas small business owners want to save for future inspiration. If you travel frequently, our IT Organizer will consider saving content to a space that is accessible from any location in the world with internet access.

How you live, work, and function is specific to your home and family. Our IT Organizer will find the solution that is right for you. It may be as simple as offering a resource for you to implement, or as complex as finding the solution, putting it in place, and teaching you how to maintain it long after we are gone. Our IT Professional Organizers can get your entire family in sync and working seamlessly together.

In-Home IT Consultation (maximum 2 hours) - $150

An in-home IT consultation is where the process of digital organization begins. We gather information on your current technology and devices and discuss your needs and ultimate digital goals. Sometimes our clients know what they want but need help with the implementation, while others are so overwhelmed with the disorganization of their content that they have no idea where to begin. It is not uncommon during the consultation for a client to hear about exciting solutions and resources they did not know were even in existence. This initial consultation will be a time for brainstorming, problem solving, and discovery of your devices and content. At the end of the consultation your IT Organizer will schedule the first workday (usually 4-5 hours) which will take place in your home. It is suggested you leave 3-5 days between your IT consultation and your first work day to get prepared based on recommendations from your organizer.

Before the IT Organizer arrives for the consultation:

• Make sure you have your device(s) on and charged. Have charging cords or stations available in case the batteries are drained by the work.
• Have account login information, usernames, and passwords as needed. Valuable time will be wasted if the IT Organizer is unable to get access to necessary devices and applications.
• Make sure you have internet connectivity. If your power is out or your internet is down, you will want to reschedule your appointment.
• Have a notepad, pen, and calendar for note taking and scheduling future appointments. Be prepared to give us your full attention during the 2 hour In-Home Consultation.

After the Consultation

At the end of the consultation, our clients often choose to schedule days for us to begin the process of setting up accounts, gathering material from devices and storage, and organizing the content.

Within three (3) business days of the consultation you will receive a follow-up email from your IT Organizer. This email will contain an action plan of your priority organization areas, suggested homework you may need to do prior to the workday, or links to software, hardware, apps, or solutions that should be considered and/or purchased for the best organizing result.

If organizing days are scheduled at the consultation, the IT Organizer may need to purchase software or hardware, set up accounts, transfer data and/or move content to be ready for the next appointment. Our rate for shopping is $40 per hour plus mileage (when applicable) and the cost of the items. The hourly rate is also charged during shopping travel time. We will do our best to keep travel and in-store shopping to a minimum and order online when possible. Software and hardware purchases are non-returnable and non-refundable and will be billed in advance of scheduled work days. Our goal is to make sure you have the proper supplies on hand when needed, while also being efficient with our time and your money.

Starting the Job

Depending on the plan of action discussed at the consultation and follow-up email, our IT clients might be given some homework to have completed prior to our arrival for the IT workday. Some clients will choose to work alongside the IT Organizer to answer questions and help make decisions, while some prefer to make themselves available for questions, but let the organizers do all the work. We understand we are working with important and private information, so we want our clients to choose the conditions during the work days. It is this teamwork that allows our clients to learn the skills needed for future IT projects.

As mentioned above, IT appointments are usually 4-5 hours in the client’s home. In some cases, and only with the client’s approval, the IT Organizer may work on a project remotely. If any work is conducted outside of the client’s home/office, our IT Organizer will set up remote access with permission including temporary passwords to gain access to accounts. Again, this is only in certain cases and only with our client’s advanced approval.

The organizers at Get Organized! are being paid only while on a scheduled job. It is important that as a client you allow time before the end of your appointment to go over any future plan of action. This includes homework assignments and purchases needed to complete your job. Remember to take notes on the discussion at the consultation and subsequent appointments so you will be able to recall important information without having to contact your organizer(s) after work hours.

If you require “after hours” consulting (more hands-on time, action planning, brainstorming, etc.) with your IT organizer, you will be charged our standard hourly rate for one organizer. The organizer will keep track of the time spent on phone calls, texting, and email, and you will be billed monthly. We understand some clients want more access to their organizer, so we offer this service at an additional charge.

It is our goal you receive exceptional customer service at all times and at the same time Get Organized! must compensate its organizers for their work after hours. Please be aware of this policy so a bill for this service does not come as a surprise.

As always, please feel free to contact your organizer at no additional cost with schedule changes or a quick question. You may also contact our Get Organized! office at any time by phone at 972.841.0738 or via email at Info@GetOrganized.ws.

Rates

After the initial consultation, IT organizing is billed hourly. Our Client Managers can review the organizing process with you, and based on a variety of technology questions, explain our pricing. If asked, the IT Organizer will offer an estimated number of hours for the project after the consultation and keep you posted as the job progresses. Additional time needed over the estimated time will be discussed and approved by the client.
 
How long a job will take depends on:

• Having the correct login information to computers and accounts
• The speed of your internet connection (some work may be done off-site with faster internet)
• Where your digital content is currently stored and how much content you have. Every client is different and has different goals. A consultation will tell us more.
• Your ability to make decisions
• Sometimes when working on one priority we discover an unexpected step that must be handled to continue the process. Working with technology issues often requires troubleshooting and time to set up a new step or system. Be assured we are organized and efficient with our steps and will do our best to complete tasks as quickly but accurately as possible.

Cancellation Policy

To cancel your appointment with Get Organized! without incurring a charge, call 972.841.0738 (24 hours/7 days a week) at least 48 hours before your appointment and leave a detailed message. We will call back to reschedule the appointment at a mutually agreed upon day and time. We understand that sometimes this will be impossible. Each client is allowed ONE (1) NO-CHARGE cancellation or reschedule with less than 48-hour notice. If a client continues to have cancellation and rescheduling issues without appropriate notice, a fee of $100 will be charged for each instance thereafter.

In instances where excessive rescheduling and cancellations occur (3 or more, even with a 48-hour notice) clients will be charged a $50.00 rescheduling/cancellation fee per appointment. If it continues, we may ask the client to find another organizer best suited for his/her scheduling needs.  Excessive rescheduling disrupts our service to other clients and negatively impacts our organizers' ability to earn income.  Please consider your dates and times carefully when booking your appointments.  Get Organized! desires to give every single client our absolute best.

No Show Policy

If organizer(s) are en route or arrive at your home/office for your scheduled appointment, and you are not at home or due to illness or schedule conflict are unable to keep the appointment, and you failed to cancel your appointment, you will be charged a $100 no show fee plus mileage if applicable. Read the Cancellation Policy above for more information.

When scheduling your consultation, we will obtain your credit card information for billing purposes. We will not bill your credit card for our services until after your appointment in case you choose to pay with cash or check at the time of service. By giving us your credit card information, you accept and agree to our Cancellation and No Show policies.

Payment

We accept all major credit cards, cash, or check. If you choose to pay by credit card, Get Organized! will collect your credit card information prior to your IT Organizing appointment. Payments will be processed at the close of each business day services are rendered.

You will receive an invoice via email the day before your appointment or the day of with the total amount due for that day’s work. Any changes in the total amount due such as additional hours or products purchased by our IT Organizer will be reflected on the final invoice run through your credit card or recalculated at the appointment when paying by cash or check. A new invoice will then be emailed to you.

Clients who wish to pay by credit/debit card for actual shopping expenses (products) will have an up-charge of 3% ONLY on the products purchased; not mileage or hourly rate for shopping. If the client chooses to pay in cash or check, the 3% up-charge will be waived. The 3% is only being charged to offset credit card processing fees.

Additional Notes

Flexibility is vital to the organizing process. There may be times when an IT Organizer will come up with a better idea or request additional storage or organizational tools. These changes are always discussed and implemented with your approval. If you choose to have us work with digital organizing products you already have in your home and not purchase specific items we have suggested, the overall results may be less than optimal.

This information is subject to change without notice.

IT Privacy Statement: Our Professional IT Organizers have been fully vetted through at least three (3) interviews, reference checks, and a full criminal background check. We understand privacy is important to you and we do our best to protect your right to privacy. Every member of our Get Organized! Team has a signed contract that prohibits them from sharing client information outside of Get Organized!. When working with our IT Organizer, clients have the right to decline our access to their data at any time. Declining access to data may affect our ability to serve. Click HERE to read our full Privacy Policy.